| Purchase Order Management |
Purchase Orders
- Complete interface to A/P to allow reconciliation of invoices into A/P directly from the PO.
- Quick Receiving and Vendor Invoice reconciling process via terminal or bar code entry.
<- Bar code receiving using terminal scanners or Radio Frequency (RF) Communications.
- Immediate update of inventory upon merchandise receipt.
- Assignment to Work In Process or Orders In Process if items are tied to a Service Order, Job or Sales Order
- Immediate email notification of receipt to purchaser upon Receipt Entry of goods. (Especially important for dispatchers and job foreman to know materials are available for Service and Jobs.)
- Assignment of lot numbers if non-serialized inventory.
- Direct integration of PO to Jobs or Orders to tie them together for entire P/O or on a line by line basis.
- Ability to interface directly with the Davisware Shipping Management System.
- Ability to use vendor's item numbers, customer's item number, or manufacturer's item number anywhere throughout the system.
- If multiple matches are made, browser lists all item number matches.
- Automatic cross reference of vendor's item number & printing of both item numbers on the PO.
- On-line entry of vendor's item number, if one is not available.
- Import of vendor part number lists or Pricing Services (such as Trade Services).
- On-line quantity stock information for main warehouses and drill down to all warehouses (normally service trucks).
- Allocation of special order merchandise.
- Direct faxing of PO to vendors from Sales Order Entry or Purchase Order Entry.
- Ability to buy and sell in different units of measure with automatic system conversion.
- Unlimited PO lines.
- Unlimited line memos on each line of PO.
- Sixteen additional user-definable information fields with user-definable titles per PO.
- Automatic bar code generation for unbarcoded merchandise.
- Upon receipt of goods, system checks for tie of PO Line to a Sales Order, Service Order or Job and notifies user, prints the Pick Slip and allows merchandise to be staged, all in one process.
- Upon receipt of last item, Pick Slip indicates that the item is the final item to be picked.
- Automatic PO generation based on quantity on hand, minimum reorder levels, customer orders, and economic order quantities.
- Application of Gordon Graham Principals of Inventory Control.
- Recommended replenishment path.
- Complete Purchasing analysis.
- Ability to override quantities at time of receiving.
- Batch printing or faxing of purchase orders.
- Ability to distribute additional charges on PO either manually, straight-line, proportionally based on value or directly to an expense account.
- Direct reconciliation of PO to receipts in invoices.
- A/P Holding account to account for value of merchandise received but with no invoice yet.
- User defined or system generated PO number.
- Ability to generate receiving ticket.
- Full set of accounting audit trails.
- Separate request dates for each PO line to follow status of delayed and back ordered merchandise.
- Scheduled receipts reports based on request dates.
- Open receipt value report to audit value of A/P Holding account.
- Ability to retail PO information indefinitely.
- Purchasing stats to keep track of average shipping days per vendor and per item number.
- Last cost information per item, per vendor.
- Ability to ship direct to customers.
- Automatic calculation of sales tax, if merchandise receipt is taxable.
- Ability to hold or release a PO.
- Cumulative weight and volume of PO.
- On-line stock status information at the time of purchase order including YTD purchases, on-hand quantity, quantity on customer orders and special orders, and quantity on other purchase orders.
- On-line look up by vendor of purchase orders, open purchase order value last purchase of item information.
- Automatic, on-line purchasing for non-stock, special order and rush purchasing.
- Complete inventory picking and staging system for incoming PO's.
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