| Accounts Payable System |
Davisware Accounts Payable can be a stand-alone, menu-driven solution or it can be interfaced with General Ledger, Purchase Order, Point of Sale, Inventory, Order Entry, Job Costing, or Dispatching modules to link to all aspects of your business that affect payables.
- Complete integration with our bank reconciliation function.
- Automatic-disbursements support payments based on "due date" or "discount date."
- One-time checks can be created, posted and printed in one quick process.
- Integration through Purchasing allows companies to reconcile invoices and materials received against orders.
- Unlimited distribution to multiple expenses.
- Complete integration with GlobalEdge Document Management for easy viewing of any invoice or document.
- Project cash flows and disburse non-payables for recurring expenses and payables.
- Completely modular & menu driven
- On-line help system.
- Automatic vouchering of recurring expenses such as rent and notes payable.
- Ability to pay Accounts Payable invoices via automatic check runs or manual checks.
- Automatic Check Runs allow you to pay bills based on invoice due-date, discount dates or both.
- Checks can be "pre" or "post" dated, even within check runs.
- Non-A/P Checks allow you to generate checks without vouchering invoices into Accounts Payable.
- The "Hold/Release" function allows you to place problem invoices on hold within the Accounts Payable System. This way, you can still enter these invoices into the system, but prevent them from being released for payment.
- On-line check look-up by vendor to show all checks paid to a vendor and the status of that check (Cashed, Un-cashed or Voided).
- Unlimited A/P Detail History per vendor to allow you to look-up at anytime any invoice or check written to a vendor.
- On-line details of each voucher to allow you to see all invoice information and Purchase Order information for each voucher, which allows you to see what accounting took place at the entry of any voucher, thus preventing you from having to pull prior reports to see accounting detail. Access to all related information to any voucher or check!
- Detailed Distribution Reports per General Ledger Account number, on-line throughout the month. Data kept forever.
- Aging reports in Detail or Summary format.
- On-line re-aging of invoices within a vendor.
- In depth on-line look ups to allow you to see per vendor all Contact Information, notes, vendor Purchase Orders, receipts, reconciliations, item purchase history, current year totals, and check payment information.
- On-line account balance information for cash accounts.
- Unlimited different distribution accounts per vouchered invoice.
- Ability to split expensing of an invoice between multiple divisions.
- Direct cost interface to Job Costing.
- Automatic vouchering of payroll deductions for employees.
- Detailed A/P Management Summary Reporting.
- Standard A/P checks, including multipurpose forms and laser printed forms. All forms can be plain paper!
- Discount calculation based on days or dates.
- Use of non-discountable amounts to allow for proper calculation of discounts, excluding freight, taxes, etc.
- Support for payment plans.
- Multiple A/P accounts available.
- Default distribution accounts can be set up per vendor.
- Miscellaneous vendor for generation of one time checks and one time payables.
- Unlimited number of vendors, terms, banks, etc.
- Unlimited support for vendor histories and bank reconciliation procedures.
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