| Job Cost Management |
- The modular, menu-driven Davisware Job Cost Management Solution handles expensing of inventory, purchases, labor, overhead, miscellaneous expenses, and equipment to jobs.
- Fully integrated document management for all files, including job folders, CAD drawings, Excel files, photos, etc.
- Document Check In/Check Out of images.
- It integrates fully with purchasing, accounts receivable, inventory, customer, and payroll for detailed on-line lookups.
- Features include multidivisional and phase support within every job.
- Unlimited job types can be set up to control sales and expense accounts on jobs.
- The product includes the ability to schedule and dispatch installation via Davisware Dispatch interface.
- Automatic entries for WIP and accrued payroll.
- Support for tracking separate job addresses with one billing address.
- Bar code-ready interface to the customer equipment file for tracking transferred inventory models and serial numbers.
- Budget-to-actual reporting capability, on-line help, and full documentation.
- Direct interface of time sheets to Payroll.
- Ability to specify type of time within the job for Regular, Overtime, Double, Vacation, etc. so that it is expensed properly to the job.
- Ability to enter direct activities to jobs or indirect activities for unapplied time.
- User definable fields on each job defined & labeled by Job Type.
- Unlimited space for foreman notes and job directions.
- Ability to apply overhead to jobs as a standard amount for all jobs or the ability to override on a job by job basis.
- Ability to apply different overhead rates based on category (i.e. materials, supplies, labor, equipment, etc).
- Automatic accrual of payroll hours to post expense as hours are worked.
- Unlimited phases within a job.
- Unlimited jobs.
- Ability to assign own alphanumeric job number or allow system to assign.
- Unlimited job types with G/L accounts, department codes and cost codes to control cost, sale, applied overhead, work in process and additional charge accounts for each job type.
- Ability to enter Accounts Payable expenses directly to jobs via Job Payables entry. In one simple step, it is posted to A/P and Job Costing.
- Ability to split 1 vendor invoice between multiple jobs, service orders and divisions of expense without duplicate entry.
- Job Quotes allow you to enter free format quotes, unlimited, without having to set up a job prior to creation.
- Ability to copy quotes from one customer to another.
- Cost adjustment entry to adjust entry of expenses to jobs and from general ledger accounts.
- Multiple Accounting types supported based on job type: including automated Percentage of Completion, T&M Job Costing & WIP Accounting.
- AIA billing format available in both form printing and plain paper.
- T&M, Completed Contract, & Not to Exceed Billing Types available.
- Job quotes automatically create job budgets and budget categories.
- Job budgeting by item or category.
- Complete set of journals and audit trails.
- Free format job bills to allow you to put unlimited lines of notes and information on job bills.
- On-line cost reports can be run at any time for any jobs.
- All job detail kept and accessible on-line and via printed report indefinitely.
- Projected job income reports allow you to see expected income schedules.
- 30+ different job management reports.
- Ability to create purchase orders with materials posting directly to cost of jobs without having to do additional transfers. One PO can also be split Service Orders, Inventory Purchases and Jobs.
- 3 Different accounting processes available: T&M, WIP Completed Contract, and Percentage Completed. All can be used simultaneously set on a job by job basis.
- All job accounting, including WIP, Percentage Complete & T&M billing done automatically by system. No required user journal entries.
- Unlimited jobs, which can be kept for an unlimited period of time.
- Extensive on-line look ups for each job to allow you to see all materials that were transferred to the job including lot and serial information, All purchase orders created for a job and their status', all quotes generated for a job, all change orders generated, all labor posted to the job in summary by employee and with detail of dates and times and all job bills generated for a job with complete detail on line.
- Within a job, different divisions, departments & cost codes can be assigned to different phases.
- Ability to create and edit change orders on a job an unlimited number of times.
- Ability to create quote cost information for salesperson so that they are able to track how they came up with pricing on quote.
- Job budgets can be set up by phase, by cost code, either down to the item detail or as lump sums at the cost code level. Both may be used in combination within the same job & phase.
- Job budget copy program allows you to set up job templates for similar jobs and then simple modification of the details of the budgets.
- Full budget to actual reporting both on-line & in printed format.
- Ability to set up unlimited commissions per job with the ability to enter information for transaction amount, cost amount and commission amounts or percentages.
- Five custom job commission calculation formulas available.
- Ability to generate job sheets for foreman.
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